Restaurant Software with Built-In Theft Control
Keep your restaurant secure and prevent employees from stealing cash, food, or time with secure POS, inventory tracking, staff monitoring, and alerts - all in one software with Powerful Built-in Theft Control.
The Risk of Weak POS Security
- In many restaurants, 75% of employees steal at least once, half steal repeatedly, and internal theft causes 75% of inventory losses, costing quick-service restaurants up to 7% of sales.
- In busy restaurant environments, the more you rely on cash or basic systems, the more risk there is, especially in the UAE market where a secure system is often missing.
How Can You Protect Your Restaurant from Theft?
POS systems are the backbone of modern restaurants, managing orders, payments, and sales data. A secure POS helps prevent theft by tracking sales, monitoring cash, and controlling access. While it may cover these areas, a full ERP/All-in-One Restaurant Software goes further, providing complete protection by tracking inventory changes, employee hours, controlling user access, and alerting managers to suspicious activities.
Restaurant Fraud
Common Types of Restaurant Fraud
Fraud can take multiple forms in restaurants, from external to internal theft. These can be prevented using restaurant ERP solution that protects all connected systems.
01.
External Fraud
Customers or hackers attempting to steal money, services, or data.
Examples:
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Customers use fake payments
-
Customers leave without paying
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Hackers steal customer data
02.
Internal Fraud: POS System Theft
Staff (cashiers, servers, managers) attempting to manipulate sales or transactions.
Examples:
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Canceling real sales
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Making fake refunds
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Giving unauthorized discounts
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Overcharging and keeping extra money
03.
Internal Fraud: Inventory Theft
Kitchen staff, chefs, and storekeepers taking ingredients or misreporting inventory.
Examples:
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Taking ingredients home
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Using extra ingredients
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Marking good food as “waste” to take home
04.
Internal Fraud: Time Theft
This can occur when any employee is paid for time they did not work
Examples:
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Friend clocks in for them
-
Taking long breaks
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Leaving early but still paid
Cash & Payment Protection
Focuses on features that protect cash handling and sales transactions:
- Secure Cash & Tip Tracking: Monitor cash and tips in real time to prevent theft.
- Blind Close & Drawer Countdown: Count drawers without showing expected totals to prevent hiding missing money.
- Less Cash Handling: Supports digital payments, reducing cash theft or fake refunds.
- Secure Digital Payments: Card payments are encrypted to prevent fraud.
- Dual Approval: Large refunds require two manager approvals.
- Automatic Alerts: Instant warnings for unusual refunds, voids, or discounts.
System & Staff Access Security
Focuses on access control, monitoring, and staff accountability:
- Multi-Layered Security: Multiple layers keep the system safe.
- Cloud Storage: POS data stored securely online with backups.
- User Permissions: Only authorized staff can approve refunds, voids, or discounts.
- Unique Logins: Each staff member has a personal login with limited access.
- Spot Checks: Managers can review sales and cash quickly to detect theft early.
Inventory Theft Control
Focuses on controlling stock and preventing misuse:
- Stock & Waste Tracking: Monitor ingredients, recipes, and waste to spot theft.
- Vendor Management: Ensure deliveries and bulk orders are accurate.
- Real-Time Alerts: Get instant flags on missing items or fake waste.
Employee Time Theft Protection
Focuses on ensuring accurate work hours and stopping fake attendance:
- Time Theft Control: Track employee hours and break times with accurate clock in and our feature.
- Biometric Verification: Use fingerprints to prevent buddy punching.
1,000+ Happy Clients
Why Top Restaurants Are Choosing Polaris ERP
Our company is using Polaris for almost a year now. I've been working in the Food and Restaurant industry for 8 years, and I find Polaris ERP as the easiest and very convenient POS system that I used so far. Mostly whatever you need is in their system already and the team will support you whole heartedly ❤️
Polaris support is always on the spot and immediately resolving any concerns that I have. It is user friendly and easy to use compared to all the POS software I previously used. Punching customer order is straight forward and do not require too many clicks. Overall, I have a very good experience with Polaris and I can recommend them to other restaurants.
Need Help Choosing the Right Restaurant Software?
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Frequently Asked Questions
Restaurant theft includes stealing cash, inventory, or misusing staff time. Preventing it helps protect money, stock, and staff efficiency.
Yes. Stock & waste tracking, vendor checks, and real-time alerts spot missing items and unusual waste patterns.
In real time. Polaris ERP sends instant alerts and allows quick spot checks by managers.
Polaris ERP tracks cash, inventory, and staff activity. Alerts, approvals, and secure logins help prevent cash theft, fake discounts, inventory loss, and time fraud.
Yes. Accurate clock-ins and biometric checks prevent buddy punching and fake attendance.
Yes, it works for single or multi-branch restaurants including cafés, QSRs, fine dining, bakeries, and cloud kitchens.
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